Exhibitor Interface (Company info, description Submissions for Show Program)

• Login to the Exhibitor Interface (Password required)

For exhibitors who have not yet logged onto the Exhibitor Interface, please log on and update your company information. If you have lost or cannot remember your password, please contact Sales Associate Jacey Correia.

Exhibitor Service Manual is now available!

Exhibitors may log-in here to download the registered press list.

FAQ for Exhibitors

How do I become an Exhibitor?

Who do I contact to book Exhibit space? Who do I contact to book Recruitment and Education space? What comes with the purchase of Exhibit space? Is there a deadline for becoming an exhibitor?

Exhibitor Services Manual (ESM)

Can I download the Exhibitor Services Manual?

Exhibition & Sponsorship logistics

Who do I contact with exhibitor service questions about exhibiting & my booth? What are the booth height and dimensions regulations & restrictions? What are the hanging signs regulations & restrictions? How do I order my drayage for the show? How do I handle shipping to Austin Convention Center? How do I order graphics, custom booths, furniture and carpet from GES? How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth?

Exhibiting Deadlines and Deliveries

What are the Austin GDC Expo ordering and delivery deadlines?

Event Guide ads

Details regarding Ad opportunities will soon be announced.

Hotel Reservations

How do I make hotel reservations?

Marketing & Sponsorship Opportunities

What are the marketing and sponsorship offerings at Austin GDC?

Expo Passes & Registering My Booth Staff for Exhibitor Passes

How do I obtain Exhibitor badges for my booth staff? What is the difference between an Expo pass and Exhibitor pass and what does each pass include? How many Expo passes do I receive for my booth size? When will the Expo passes be mailed?

Press attending Austin GDC

How do I obtain a list of the pre-registered press attending Austin GDC?

Q: Who do I contact to book Austin GDC Exhibit space?
A: Contact your salesperson for details.

Q: Who do I contact to book Recruitment and Education space?   
A: Contact Aaron Murawski, Global Sales Manager of Recruitment and Education.

Q: What comes with the purchase of Exhibit space?
A: The following items are included with exhibit space

• Company listing and link on www.austingdc.net
• Exhibitor staff and Expo Badges (see chart below)

Booth Size	10x10	10x20	20x20	20x30	Meeting Room
Staff Passes	5	10	15	20	5
Expo Passes	5	10	15	20	5
Single Session	0	5	10	15	5

• Eligibility for early booth selection for Austin GDC 2008
• Eligibility for sponsorships, promotions, and exhibitor marketing support program upgrades
  
  
• Q: Is there a deadline for becoming an exhibitor?
  A: To maximize your exposure on the Austin GDC web site and marketing materials, we recommend you reserve space early. Exhibit space is also limited to availability. If you are considering exhibiting, contact your account manager today for exhibition opportunities. See the current version of the Austin GDC Expo floor plan here.
  
  
• Q: Can I download the Exhibitor Service Manual (ESM)?
  A: Please click here to download an electronic ESM.
  
  
• Q: Who do I contact with service questions about exhibiting and my booth?
  A: For questions on booth or sponsorship purchases, please contact your salesperson.
  Please review your Exhibitor Services Manual for the answer to most of your questions. From general expo information to booth and signage info, you will find most of your questions within the exhibitor service manual.
  If you have already signed a contract and have questions about exhibiting, your sponsorship or any booth logistics, contact:
  Kara Foley
  Exhibit Operations Manager
  (415) 947-6348
  
  
• Q: What are the booth height and dimensions regulations & restrictions?
  A: There are rules stating the maximum allowable height of various booth sizes. Allowable heights vary according to the size of the booth. The specific rules and regulations pertaining to your booth size are listed in Section 3 of the exhibitor service manual.
  
  
• Q: What are the hanging sign regulations & restrictions?
  A: Hanging signs are only allowed for island booths 20'x20' or bigger. If your booth fits these parameters and you want to do a hanging sign, please fax the completed Hanging Sign Request Form to (415) 947-6335 by July 15, 2008. These forms are also available in Section 3 of the exhibitor service manual.
  Once it is approved by show management, you will need to order labor from GES to hang it and must use the appropriate shipping label to ship it to GES.  These forms will be available in the Exhibitor Service Manual.
  
  
• Q: How do I order my drayage for the show?
  A: Drayage is the movement of show freight from the shipping dock to your booth. No matter how you get your freight to the dock at the Convention Center, you are not allowed to bring your shipment onto the expo floor on your own - it must be done by union labor. Drayage costs are based on the weight and size of your shipment.
  IMPORTANT UPDATE: You can receive a discount on your drayage and priority treatment by using GES Logistics for your shipping needs. Specifics are located in Section 4 of the Exhibitor Services Manual.
  
  
• Q: How do I handle shipping to the Austin Convention Center?
  A: Separate from drayage, this is the movement of your freight from either another show site to the receiving dock at the Expo site, or from your business to the dock at the Expo site. Specifics are located in Section 4 of the exhibitor service manual.
  IMPORTANT UPDATE: By ordering your shipping needs from GES Logistics, you will save money on your drayage, and you will get priority delivery of your freight on to the floor and off of the floor at the end of the show. Please contact GES Logistics at (888) 454-4437 or www.ges.com/logistics for details or to order this service. From overnight to overseas, GES can arrange for all types of shipping and will do all follow up to make sure your freight arrives on time.
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• Q: How do I order graphics, custom booths, furniture and carpet from GES?
  A: GES can produce any signage that you need. Whether you want to add a logo to your Booth ID sign or order meter-sized boards, GES can do it. The plus side to that is you don't have to ship your signage (and risk having it arrive damaged) and it is at your booth when you arrive. They can make most types of banners or signage at a competitive price. Contact them at (800) 475-2098 or (702) 515-5970.
  
  
• Q: How do I order lead retrieval, audio visual, electrical, internet, food, booth security or plants for my booth?
  A: All vendor service offerings and forms can be found in Section 7 of the exhibitor service manual.
  
  
• Q: What are the Austin GDC Expo ordering and delivery deadlines?
  A: The early bird deadline for all services provided by GES, the convention center, and other vendors is August 22, 2008. Items and services ordered after that date are subject to higher costs.
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• Q: How do I make hotel reservations?
  A: You must contact the hotels directly for your reservations, for a list of the hotels or visit the Travel page.
  
  
• Q: What are the marketing and sponsorship offerings at Austin GDC?
  A:  Click here for a complete list of sponsorship opportunities.
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• 1. Q: How do I obtain Exhibitor badges for my booth staff?
  A: Go to the Exhibitor Registration page on our web site to find directions how to register your exhibitor booth personnel. Pass allotments are based on booth size. Only register the staff who will be working in your booth. All others need to be registered as attendees. Please have your staff show ID to pick up their badges on site.
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• 2.Q: What is the difference between an expo pass and staff badges and what does each pass include?
  A: Each Austin GDC exhibitor will be allotted a number of staff badges and Expo passes based on the size of their exhibit space.
  Expo passes allow access to the Austin GDC Expo floor; however, Expo passes cannot be used to access the Austin GDC show floor prior to the expo or after it closes each afternoon. Expo passes can be distributed to members of your company who will not need access to the show floor outside of expo hours and to clients/partners you would like to invite to the Austin GDC to visit your booth and check out the event.
  Staff badges allow access on and off the show floor to set up your exhibit space before the expo opens and to secure it at the end of each day after the expo closes. Exhibitor passes should NOT be given to clients/partners who are not exhibitors at Austin GDC (expo passes are appropriate). 
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• 3.Q: How many Expo passes do I receive for my booth size?
  A: The quantity of Expo passes you receive is based on booth size.  
  
  
• 4.Q: When will the Expo passes be mailed?
  A: Expo tickets (redeemable at onsite Austin GDC Registration for the actual Expo pass) will be mailed to the event manager at the exhibiting company in early July. For any company that signs up after the initial mailing, Expo tickets are mailed each Friday for the prior week's exhibiting contracts.
  A Note about redeeming Austin GDC Expo tickets: Expo tickets are only redeemable for an Expo pass at onsite Austin GDC Registration at the Austin Convention Center. Expo tickets cannot be redeemed for an Expo pass by advance online Registration. Click here to view Onsite Austin GDC Registration hours.
  
  
• Q: How do I obtain a list of the pre-registered press attending Austin GDC?
  A: Details to come late July 2008.